Plug-and-play templates, checklists, and frameworks for running events on Cvent, Award Force, and Asana — built from producing national-scale conferences and competitions.
Event managers, conference producers, and operations teams who use Cvent and/or Award Force and are tired of rebuilding everything from scratch each cycle.
- Registration Launch Checklist — Everything to verify before opening registration, including the gotchas that only bite you in production.
- Email Communication Templates — Invitation, confirmation, reminders, waitlist, cancellation, and post-event emails with merge field placeholders.
- Troubleshooting Guide — Solutions for the most common Cvent configuration problems, with exact navigation paths.
- Judging Rubric Framework — Scoring criteria templates with calibration guidance to prevent score inflation.
- Entry Form Design Guide — Field types, validation rules, and the form structure that minimizes entrant errors.
- Data Export Playbook — What to export, when, and how to clean it for migration to other platforms.
- Run Sheet Template — Minute-by-minute day-of timeline with staff assignments, contingencies, and buffer warnings.
- Planning Timeline — Reverse-engineered from event day: what to do at 120, 90, 60, 30, 14, 7, and 1 day(s) out.
- Platform Data Sync Guide — How to keep Award Force, Cvent, and your spreadsheets consistent when the same event lives in multiple systems.
These aren't theoretical templates. They come from producing multi-day, 200+ person events across platforms, including dealing with:
- Award Force judge lists that didn't match Cvent registration
- Hotel event orders with quantity mismatches
- Entrants who registered under the wrong type
- AV confirmations that came in too late
- The special joy of porting emails between platforms that don't talk to each other
Every template includes a "What Can Go Wrong" section because I've already lived through it.
- Browse to the template you need
- Copy it into your own system
- Customize the variables (marked with
{{PLACEHOLDER}}) - Run through the checklist before launch
Part of a set of open-source FDE tools:
- Event Data Tools — Python scripts for cleaning, migrating, and reconciling event data
- Fiore3 Automation Demos — Working automation demos for business operations
- Claude Prompt Library — Prompts and techniques for deploying Claude in client workflows
- Event Reconciliation Dashboard — No-code Streamlit dashboard for cleaning and reconciling registration data
MIT — use these however you want. If they save you a 2am panic, that's all the thanks I need.