Update Workday Open source topic descriptions to improve tool invocation from Sydney. Update specific to ESS DA agent

[AdwaitRaut]

Summary

Adds a new EmployeeSelfServiceAgent/WorkdayDA folder (duplicate of Workday) with updated topic descriptions to improve tool invocation from Sydney. This change is specific to ESS DA agent

Files updated

EmployeeScenarios:

• EmployeeAddDependents/topic.yaml
• EmployeeGetVacationBalance/topic.yaml
• EmployeeUpdateResidentialAddress/topic.yaml
• WorkdayEmployeeRequestTimeOff/topic.yaml
• WorkdayEmployeesviewtheirjobtaxonomy/topic.yaml
• WorkdayGetContactInformation/topic.yaml
• WorkdayGetEducation/topic.yaml
• WorkdayGetGovernmentIDs/topic.yaml
• WorkdayGetUserProfile/topic.yaml
• WorkdayManageEmergencyContact/topic.yaml

ManagerScenarios:

• WorkdayManagersdirect-CompanyCode/topic.yaml
• WorkdayManagersdirect-CostCenter/topic.yaml
• WorkdayManagersdirect-Jobtaxanomy/topic.yaml
• WorkdayManagerServiceAnniversary/topic.yaml

Test plan

• Import updated topics into Copilot Studio and verify they load without errors
• Validate Sydney correctly invokes the updated tools based on the new descriptions
• Confirm no regression in scenarios that already worked

🤖 Generated with Claude Code

[nkemms]

Any DA specific notes? We could use a quick explainer on which folder (default vs DA) a user should select

[AdwaitRaut]

so, for now, the topic description changes have been specific to DA based on how Sydney does topic selection and tool calling, so have created a separate Workday DA folder to reflect my changes.

[AdwaitRaut]

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[mukesh4139]

Do we have any structural difference in these topics? If there are just schema changes, we don't need to maintain different copies here. Maintaining different copies is not scalable.

Refer to Namespace section here: https://github.com/microsoft/CopilotStudioSamples/tree/main/EmployeeSelfServiceAgent/Workday/ExtendedTopics

[AdwaitRaut]

Do we have any structural difference in these topics? If there are just schema changes, we don't need to maintain different copies here. Maintaining different copies is not scalable.

Refer to Namespace section here: https://github.com/microsoft/CopilotStudioSamples/tree/main/EmployeeSelfServiceAgent/Workday/ExtendedTopics

There are significant changes to topic descriptions of these based on how Sydney does tool selection so as to improve the accuracy for correct tool being triggered for a given user query. I want to maintain a separate folder for this change as these changes are relevant for DA convergence, since I am not sure if merging these changes to the existing folder would have any negative impact on CEA performance.

Also, in my latest commit there is a fix that Srikanth had applied for MultidayRequesttimeoff topic template which was not present in the template file of this repo which was causing this topic to not function properly while testing in DA agent